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Student Group Funding

OISS encourages international student organizations to share their culture as a way to contribute to the internationalization of MSU and the community of Greater Lansing. To support international student programming on campus, international student groups can apply for funding to support culture sharing events.


Funding Process

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Who Can Apply For Funding?

Requests for funding must come from a Registered Student Organization (RSO)

Learn more about applying to become a Registered Student Organization

What is a Culture Sharing Event?

Events and activities must provide opportunities for cross-cultural exchange through educational and cultural programs and encourage intercultural interaction between students and community members from diverse cultures.

Your organization must explain how culture sharing will be achieved in your application. It is not enough to bring diverse groups of people together. A culture sharing event must teach attendees something about your culture. 

What is the Deadline to Apply?

Applications must be received by email at least 3 weeks before your event date.

How much money can my group receive?

RSOs can request up to $1,000 for the entire academic year (beginning of fall semester to the end of spring semester). However, approval amount is dependent on funding availability and funds are not guaranteed. Applications will be reviewed on a first-come, first-served basis. Depending on what the needs are for your organization's programs, funding can be dispersed either for one large event or in smaller increments during the year for smaller events. You must fill out an application every time you request funding because funding support is event specific. OISS will reimburse the actual amount spent up to the pre-approved amount.

Are there restrictions on how the money can be spent?

OISS funding CANNOT be used for any of the following:

  • Maintaining an office (e.g. telephones, office machinery, office supplies, etc.)
  • Purchasing alcoholic beverages
  • Sponsoring partisan political events or fundraisers
  • Paying off financial loans or existing debts
  • Paying for awards ceremonies or meals limited to your members or officers
  • Attendance at a conference, competition or similar event
  • Purchasing Gift cards, gifts, prizes and any equipment (amps, speakers, projectors, etc.)
  • For-profit fundraising

OISS WILL NOT reimburse:

RSOs student accounts or credit cards used for paying ON-CAMPUS vendors. OISS must directly pay for all on-campus vendors used by your organization. Although RSOs may be asked to provide an AR account number in an order form, you must make sure your account is not charged.

How to Apply

  • Download the Event Funding Application.
  • Answer the eligibility questionnaire.
  • Complete the event information and description sections of the application in detail.
  • Complete the financial section of the application by giving an itemized, specific list of all proposed expenses.
  • If everything is marked as "Complete" on the summary page, save the file as an attachment and email it to iso(at)isp.msu.edu. We no longer accept hard copies of the application.
  • After initial approval or your application, your RSO will be instructed to make an appointment with Stephanie Ly in OISS.

Program Evaluation Report

Post-event evaluation is critical to improving your events each year and is required by OISS. After your event, your organization is required to submit the Event Evaluation and Reimbursement Form.

Note: The deadline for submission of this form is two weeks (14 days) after the date of your event. Failing to submit the forms and receipts will result in a withdrawal of OISS sponsorship.

Important Requirements

  • RSOs must not make any profit from an OISS sponsored event.
  • Events must be inclusive to all cultures and members of the community and must be open to the public.
  • If any details (date, location, time) of an approved event changes, you must immediately notify OISS. Failure to do so will result in the loss of OISS funding for the event.
  • The funding amount and approval is final.
  • OISS will not reimburse items or extra funds that were not pre-approved.
  • You must schedule a meeting with Stephanie Ly, lyleehoo(at)msu.edu, after receiving the initial funding approval email from OISS and before making any purchases or orders. Failing to attend this meeting will result in the cancellation of OISS sponsorship for your event.
  • Do not advertise the event until the funding request has been approved and all expenses and purchasing procedures have been approved in person by Stephanie Ly.
  • OISS will promote your event on our Calendar of Events and social media.
  • If your event will be held on campus, you must also apply for approval from Student Life using the RSO Community.  You must submit the application through the RSO Community one week in advance of promoting an event or selling tickets in areas such as the International Center lobby, Wells Hall, etc.

Funding Disbursement Procedure

Acceptable methods of payment

On-Campus MSU Expenses

  • Direct billing (for vendors only such as Wharton Center, Spartys, Kellogg Center, Campus Bookstore, MSU Union, Green coats, printing, etc.): At your pre-event meeting with Stephanie Ly at OISS (lyleehoo(at)msu.edu) you must inform her any on-campus vendors you are using, so she can provide the OISS account number to them in advance of your event. Also, tell her if you have additional sponsors sharing costs of the event.

Do NOT pay for MSU products or services from RSO AR accounts or personal credit card and ask to be reimbursed!

Off-Campus Expenses

  • Keep all ITEMIZED receipts and bills and attach them to the printed "financial" page of the Evaluation and Reimbursement Form and turn them into Stephanie Ly at OISS, lyleehoo(at)msu.edu, in 105 International Center.

Honorariums, catering, contracts and so on must be pre-approved and directly paid by Stephanie Ly, if requested by OISS.

Only one person will be reimbursed for each event even if multiple people paid for items with personal credit cards. The person who receives the reimbursement for each receipt is responsible for paying back other organization members.

If the event is canceled, OISS cannot provide any funding. The group is responsible for any funds that have already been spent.

 

If you have questions, please email Amber Cordell at amberc(at)msu.edu.